Expense policies help you set spending rules for your business. These rules stop unauthorized purchases and make reports easier to complete. This feature is available for businesses that use a U.S. Bank Spend Management Pro Plus subscription.

When you set up expense policies, the system can apply the rules for you. It can also remind employees when they need to add missing details.

After you create a policy, the system checks each transaction. If a transaction breaks a rule, the system flags it in the monthly policy scan. The cardholder gets an alert with steps to fix the issue. A business owner or admin can send one to four weekly reminders about policy problems.

Policy scans run at the start of each month. They flag transactions from the month before that do not follow the rules. For example, the scan on October 1 checks all transactions that settled in September. If you add or change a policy in mid‑September, the system uses the updated rules in the October 1 scan and applies them to all September transactions.